Guide to Working Hours and Time Registration: Preparing for New Regulations

11 March 2025 | CustomOffice ApS

• IT and communications

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Working hours and time registration are currently significant topics for Danish companies, and for good reason. New legislative requirements regarding time registration will soon come into effect, meaning many businesses must now thoroughly document employees' working hours. But what exactly do you need to know about these new rules, and how can you ensure your company complies? This guide provides a clear introduction to the topic.

What do the new time registration rules mean?

The new regulations require most Danish companies to implement a system for recording employees' working hours. The goal is to protect employees and ensure compliance with the Working Time Directive.

What counts as working hours?

It’s essential to know precisely what counts as working hours. Typically, working hours include:

Time spent at the workplace.

Work tasks performed outside the workplace.

Travel time, if travelling is part of work tasks.

Key regulations you need to know:

What is the maximum length of a working week?The weekly working time should not exceed 48 hours on average over a four-month period. This limit is designed to prevent employee overexertion.

How much rest time must employees have?Employees are entitled to at least 11 consecutive hours of rest within every 24-hour period, and at least one full day off each week.

When do on-call shifts count as working time?If an employee is required to be available at the workplace or a specified location, it counts as working time—even if they aren't actively working the entire period.

When does travel time count as working hours?Travel time counts as working hours when an employee travels as part of their job tasks, for example visiting clients or attending projects. Regular commuting is generally not counted as working hours.

How to select a time registration system?Choose a system that is simple, reliable, and easily accessible. It should clearly and unambiguously document working hours.

What are the consequences of non-compliance?Failure to comply with the regulations can result in penalties such as fines or back-pay requirements.

Why should your company have a working hours policy?

A clear policy on working hours and time registration ensures employees understand expectations and simplifies compliance with legislation. Helpful templates and resources are available for creating such policies.

Get compliant today

Although the new regulations might seem extensive, compliance doesn't need to be complicated. Understanding the rules and implementing a clear policy can help create a transparent workplace and avoid penalties.